Promotion & Tenure
Here you will find the official documents that establish the criteria used in determining each faculty member's readiness for promotion and the process you must follow to successfully advance in rank. The primary emphasis is on academic achievement, teaching effectiveness, and public engagement.
Going up for promotion involves assembling a detailed dossier of your accomplishments towards these three missions. The department is prepared to give you the guidance and tools you will need to prepare a dossier that will lead to your successful promotion. By keeping records of your accomplishments along the way, regularly updating your curriculum vitae, and participating in the department's faculty review process, you are ensuring that the process of assembling your dossier and successfully advancing your rank is a satisfying rather than a stressful experience.
Department of Pediatrics Requirements
All faculty, at all ranks, undergo an annual performance review. According to the Medical School Faculty Review Policy, the head of the department or his/her designee annually reviews the progress of each faculty member and prepares a written summary of that review and discusses the faculty member's progress with the faculty member, giving him/her a copy of the report. The Department of Pediatrics has empowered committees to assist the department head with this review.
The annual review of each faculty member is recorded on the Medical School Form 12 or equivalent, and reflects the faculty member's performance relative to the appropriate departmental track statement. The signed forms are kept in the faculty member's personnel file and will subsequently become a part of the dossier for promotion.
The Department has established three committees that are charged with providing academic and research mentorship to junior faculty. The members of these committees are assigned to individual faculty members and are encouraged to meet with them throughout the year to assess academic progress, research productivity, and advancement towards the awarding of tenure, if applicable. The committees meet annually to review progress and create a record for future documentation of success.
Three committees are responsible for the ongoing mentoring of junior faculty members and providing regular evaluations of their progres towards promotion. The committees meet annually in January to review the progress reports prepared by the assigned mentors and to make decisions regarding readiness for promotion.
Tenure Track Committee
Chaired by Dr. Julia Steinberger, is responsible for assigning mentors and reviewing the progress of tenure track faculty members.
Academic Clinician Tracks Committee
Chaired by Dr. Brenda Weigel, is responsible for assigning mentors and reviewing the progress of clinical scholar and teaching track faculty.
Research Track Committee
Chaired by Dr. Angela Panoskaltsis-Mortari, is responsible for assigning mentors and reviewing the progress of research track faculty.
Chaired by Dr. Susan Berry, provides guidance regarding the policies and procedures established by the Medical School Promotions Committee and Vice Provost, and ensures that all criteria for promotion have been met by candidates submitting dossiers.
Post Tenure Review Committee
Chaired by Dr. Logan Spector, evaluates the contributions of tenured faculty toward the tripartite academic missions of education, scholarship, and service and affirm that achievements meet the expectations of the Department of Pediatrics and Medical School. In addition, the Post Tenure Review Committee will review the academic portfolio of each tenured Associate Professor to insure that adequate progress is being made toward promotion to full Professor. Reviews are at a minimum of every 3 years. The Post Tenure Review Committee is composed of 6 tenured faculty elected by the tenured faculty of the department for a maximum term of 3 years.
Getting ready for promotion is a process that starts the day a faculty member is hired. It involves identifying a scholarly focus area and working and meeting regularly with mentors to help develop that focus area and a scholarly product. Over time, continuous, progressive scholarly productivity is expected, and this should be well documented. Accomplishments for promotion are documented within three formats: the Form 12/12a, the Curriculum Vitae, and the Personal Statements.
- Form 12/Equivalent review form for non-probationary faculty: This is the annual assessment, described above.
- CV: The CV should have separate headings for a) Research/Scholarship, b) Teaching Service, c) Professional Service, and d) Clinical Service. These are the 4 categories that are described in the personal statements and ultimately that referees will be asked to assess at the time of promotion. Appropriately categorizing academic activities from the beginning saves work when the time for promotion nears, and also allows faculty and their mentors to regularly assess readiness for promotion and determine where there are "holes" that need to be addressed. The CV should be updated twice a year, in June and December, prior to meetings with promotions mentors.
- Personal Statements: The final promotion dossier contains “personal statements”, ½-2 page summaries of accomplishments in the three categories of a) Research/Scholarship, b) Teaching, and c) Professional Service. The personal statements provide concise summaries for the Promotions Committee and for referees being asked to write letters.
- Faculty maintain ongoing personal statements, to be updated each year by December. These will be sparse in the beginning, but will fill-out over time.
- For Assistant Professors: Each of these personal statements should start out as follows: I was hired in (year) as an Assistant Professor on the (tenure/clinical scholar/research) track. My scholarly focus area is (research, or teaching/educational scholarship, or applied medical science/clinical scholarship, or professional service/publically engaged scholarship). My scholarly product is A. My academic mentor(s) is B, and my promotions mentor on the (tenure/clinical scholar/research) Track is C. Promotion is expected by July XX, which means that the CV, personal statements, and Division Chief nomination letter are due by Dec 15, 20XX (promotion year-2y). This is followed by separate sections succinctly describing the four categories, with emphasis on accomplishments and external recognition.
- For Associate Professors: The format is similar but should contain information about the timing of promotion to Associate Professor.
In general we assume a 9-year timeline from Assistant to Associate Professor, and Associate Professor to Professor. On the Tenure Track, this is the maximum time allowed for promotion from Assistant to Associate Professor. For all other promotions, there is no maximum number of years an individual is allowed to remain at rank. Some individuals may elect to go up for promotion early. This is dependent upon accomplishments as outlined in the Tenure, Clinical Scholar, Teaching and Research Track Statements. A faculty member who goes up early for promotion must clearly have accomplished as much as the average person going up at the usual time.
The promotion process starts two years before the actual promotion! Please visit the Promotion and Tenure Timeline for more information.
Year 4 Midway Promotions Assessment
All Assistant and Associate Professors will prepare materials for review by the Promotions Committee four years after their appointment at rank to review progress towards promotion.
- Reviewed at the August Promotions Committee meeting
- Materials should include CV, personal statements, Division Chief letter describing progress towards promotion (track chair if faculty member is a division chief).